Who we are
Our website address is: https://activesportsfc.com/
Data Collected
We collect names, contact details, date of birth, emergency contacts, medical information (where provided), and payment details.
Purpose
Data is used for player registration, communication, safety, scheduling, and club administration.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Applying for the Under-23s Project
If you apply for a place on the Under-23s Project, we collect the information you give us on the application form. This section explains what happens to it.
What we collect
- Your full name, email address and contact number
- Your date of birth
- Your address
- Any medical conditions you tell us about
- Your playing history, if you choose to give it
- The name and contact number of your emergency contact
Why we collect it
We use this information to consider your application, to contact you about it, and to keep you safe at training. Your date of birth tells us whether you meet the age range for the programme, and whether any additional safeguarding steps apply. Your emergency contact and any medical information allow our coaches to respond properly if something happens during a session.
We will not use your application to send you marketing. If you want club news, fixtures and updates, you can join our mailing list separately at any time.
Health information
Medical information is treated as sensitive personal data under UK data protection law, and we only collect it with your explicit consent. That is what the tick box on the application form is for. You do not have to give us this information, but we ask for it because our coaches need to know about anything that could affect your safety at training.
Medical information you give us is stored securely on this website and is not sent by email. Only a small number of authorised club officials can view it. In an emergency we may share relevant details with medical professionals or emergency services.
If you are under 18
The Under-23s Project is open to players aged 16 and over. If you are under 18 when you apply, your application is flagged to the club’s Designated Safeguarding Lead, who will contact you and, where appropriate, your parent or guardian, before you attend a session.
How long we keep it
If your application is not successful, we delete your details within six months. If you join the programme, your details become part of your club records and are kept for as long as you are involved with the club, and afterwards only for as long as we need them for legal or insurance reasons.
Your rights
You can ask us at any time to show you what we hold about you, to correct it, or to delete it. You can also withdraw your consent for us to hold your medical information, although we may not be able to offer you a place at training if we do not have it.
To make any of these requests, or if you have a question about how we handle your information, contact us at info@activesportsfc.com.
If you are not happy with how we have handled your information, you have the right to complain to the Information Commissioner’s Office at ico.org.uk.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Storage
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Data is stored securely and only accessible to authorised club officials.
Who we share your data with
Information may be shared with league organisers, governing bodies, or medical professionals if necessary. We never sell personal data to third parties.
Media
With consent, photos and videos may be used on our website, social media, and promotional materials.
Retention
Personal data will be kept only for as long as necessary for membership and legal requirements.
Your Rights
You may request access, correction, or deletion of your personal data by contacting the club.